Olam Group Limited EGM

Notice to Shareholders – Extraordinary General Meeting To Be Held on 29 March 2023

Olam Group Limited (the "Company") will be convening an Extraordinary General Meeting (the "EGM") on Wednesday, 29 March 2023 at 3.00 p.m. both at Peony Junior Ballroom, Level 4, Marina Bay Sands Convention Centre, 10 Bayfront Avenue, Singapore 018956 (“Physical Meeting”) and by electronic means broadcast through a “live” webcast comprising both video (audio-visual) and audio-only feeds (“Virtual Meeting”), in accordance with the COVID-19 (Temporary Measures) Act 2020, the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 (the “Order”) and the Joint Statement of the Accounting and Corporate Regulatory Authority, Monetary Authority of Singapore and Singapore Exchange Regulation dated 4 February 2022 entitled “Guidance on the Conduct of General Meetings Amid Evolving COVID-19 Situation”.

Please click the “EGM Documents” button at the bottom of this page to access the notice of EGM dated 6 March 2023 (the "Notice of EGM") and the accompanying proxy form for the EGM (the "EGM Proxy Form"), the Circular to the Shareholders (the “Circular”) ”), and the responses to substantial and relevant questions.

For more information, please click the “Frequently Asked Questions” button at the bottom of this page. 

No printed copies of the Circular (including the Notice of EGM and the Proxy Form) will be despatched to the Shareholders of the Company ("Shareholders"). 

Shareholders should take note of the following arrangements for the EGM:

Pre-registration for the Virtual Meeting

1. Pre-registration to attend the Virtual Meeting was closed on Sunday, 26 March 2023 at 3.00 p.m. Singapore time (being 72 hours before the time appointed for the holding of this EGM). 

Attendance at the Physical Meeting

2. Shareholders who wish to attend the Physical Meeting will need to register in person at the registration counters outside the EGM venue on the day of the EGM. They do not need to pre-register online prior to the EGM. Registration for attendance at the Physical Meeting will commence at 2.00 p.m. Singapore time on the day of the EGM. In-person attendees must bring their original NRIC/Passport for verification and registration on the day of the EGM, and must comply with all health and safety measures and requirements put in place by the building/venue management and at the Physical Meeting, failing which they may not be admitted into or may be asked to leave the Physical Meeting. Those who feel unwell are advised not to attend the Physical Meeting. Shareholders who are unsure if they or their appointed proxy(ies) will be able to attend or be admitted to the Physical Meeting are encouraged to pre-register to attend the Virtual Meeting.

Arrangements for Investors holding Shares through Relevant Intermediaries

3. Registration for Investors who hold Shares through a relevant intermediary or a depository agent was closed on Monday, 20 March 2023 at 3.00 p.m. Singapore time.

Confirmation email with details and instructions to attend the Virtual Meeting

4. Following successful verification by the Company, a confirmation email which contains unique user credentials, instructions on how to join the live webcast, and other relevant matters (the "Confirmation Email") will be sent to authenticated Shareholders, CPF/SRS Investors, proxy(ies) and Investors who have been pre-registered to attend the Virtual Meeting by Tuesday, 28 March 2023 at 3.00 p.m. Singapore time at the email address specified in the Pre-Registration Page.
   
   Shareholders, CPF/SRS Investors, proxies and Investors who do not receive the Confirmation Email by Tuesday, 28 March 2023 but have been pre-registered to attend the Virtual Meeting by the Pre-Registration Deadline should contact the Company's share registrar, Boardroom Corporate & Advisory Services Pte Ltd ("Share Registrar"), at telephone number 65-65365355 (during office hours) or via electronic mail at email address oglegm2023@boardroomlimited.com immediately.

Submission of Questions

5. The Company will respond to substantial and relevant questions received as of Saturday, 25 March 2023, at 3.00 p.m. Singapore time, via an announcement on SGXNET and the Company's website prior to the EGM and/or at the EGM itself. When substantially similar questions are received, the Company may group them together and respond to them on a consolidated basis.
6. Alternatively, Shareholders, CPF/SRS Investors, proxy(ies) and Investors will be able to ask questions "live" during the EGM. Attendees at the Physical Meeting can address questions to the Chairman “live” at the EGM. Attendees at the Virtual Meeting can type their questions via a “chatbox” or “live chat” function which will be made available to the Shareholders via the online platform for the EGM (however, please note that this will not be available to Shareholders accessing the Virtual Meeting via the audio-only feed).

Voting by Shareholders

7. “Live” voting will be conducted during the EGM. Instructions will be provided at the start of the EGM on how to vote. For the avoidance of doubt, "live" voting is not permissible by the audio-only feed.

Physical Meeting:

Shareholders or proxies attending the Physical Meeting will be provided with handsets for voting purposes.

Virtual Meeting:

It is important for Shareholders and proxies who attend the Virtual Meeting to have their own web-browser enabled devices ready for voting during the Virtual Meeting. Examples of web-browser enabled devices include mobile smartphones, laptops, tablets, or desktop computers with internet capabilities.

As the Shareholders will use the login credentials provided during pre-registration to cast their votes, they should therefore have their Confirmation Email containing their unique user credentials and instructions handy for reference for voting purposes.

Appointment of Proxies

8. The submission for the appointment of proxies was closed on  Sunday, 26 March 2023 at 3.00 p.m. Singapore time.

The Company may reject any Proxy Form lodged if the Shareholder appointing the proxy is not shown to have Shares entered against his/her/its name in the Depository Register as at 72 hours before the time appointed for holding the EGM as certified by CDP to the Company.

Completion and submission of the Proxy Form shall not preclude a Shareholder from attending and voting at this EGM. Any appointment of a proxy or proxies (including the Chairman of this EGM) shall be deemed to be revoked if a Shareholder attends the EGM, and in such event, the Company reserves the right to refuse to admit any person or persons appointed under the Proxy Form to the EGM.

A Shareholder (who is not a Relevant Intermediary) entitled to attend and vote at a meeting of the Company is entitled to appoint one (1) or two (2) proxies to attend and vote on his/her/its behalf. A proxy need not be a Shareholder. Where a Shareholder appoints two (2) proxies, the appointments shall be invalid unless he/she/it specifies the number of Shares to be represented by each proxy.

A Shareholder who is a Relevant Intermediary is entitled to appoint more than two (2) proxies to attend and vote at the EGM, but each proxy must be appointed to exercise the rights attached to a different Share or Shares held by such Shareholder. Where such Shareholder appoints two (2) or more proxies, the appointments shall be invalid unless such Shareholder specifies the number of Shares to be represented by each proxy.

Voting Results

9. An independent scrutineer will be appointed by the Company to direct and supervise the counting and validation of all valid votes cast through "live" voting at the EGM and through the Proxy Forms received as of the above-mentioned deadline. The voting results will be announced during the EGM (and displayed on-screen for the "live" video webcast) in respect of the resolutions put to the vote at the EGM. The Company will also issue an announcement on SGXNET on the results of the resolutions put to vote at the EGM.

Documents and Information Relating to the EGM

Documents and information relating to the EGM (including the Notice of EGM, the Circular and the EGM Proxy Form) are available on SGXNET (www.sgx.com) and via the "EGM Documents" button at the bottom of this page. Printed copies of the Notice, the Circular and the Proxy Form will not be sent to Shareholders.

Shareholders are advised to continue to check SGXNET and the Company's website regularly for any updates relating to the EGM. 

Thank you for your support. If you have any questions, please email us at MeetOlam2023@olamagri.com.

You can also reach us by phone at +65 6339 4100.