Extraordinary General Meeting

Notice to Shareholders – Extraordinary General Meeting to be Held on 4 July 2025

Olam Group Limited (the "Company") will be holding an Extraordinary General Meeting convened on Friday, 4 July 2025 at 3.00 p.m. Singapore time ("EGM" or "Meeting") at Cassia Ballroom, Level 3, Marina Bay Sands Convention Centre, 10 Bayfront Avenue, Singapore 018956 ("Physical Meeting"). Shareholders of the Company ("Shareholders") also have the option of participating in the EGM by electronic means ("Virtual Meeting").

Please click the “EGM Documents” button at the bottom of this page to access the Circular to the Shareholders (the “Circular”), the Notice of EGM dated 19 June 2025 (the "Notice of EGM") and the accompanying proxy form for the EGM (the "EGM Proxy Form").

Shareholders should take note of the following arrangements for the EGM:

Attending the Physical Meeting

Shareholders who wish to attend the Physical Meeting will need to register in person at the registration counters outside the EGM venue on the day of the EGM. There is NO pre-registration required. Registration for attendance at the Physical Meeting will commence at 2.00 p.m. Singapore time on that day. Attendees must present their original NRIC/Passport for verification and registration on the day of the Meeting, and must comply with all health and safety measures and requirements put in place by the building/venue management at the Physical Meeting, failing which they may not be admitted into or may be asked to leave the Physical Meeting. Those who feel unwell are advised not to attend the Physical Meeting.

Attending the Virtual Meeting

All Shareholders and CPF/SRS Investors who wish to attend the Virtual Meeting, must pre-register online by clicking the button below on this page by Tuesday, 1 July 2025 at 3.00 p.m. Singapore time (being 72 hours before the time appointed for the holding of the EGM). 

Arrangements for Investors holding Shares through Relevant Intermediaries

Investors who hold Shares through a relevant intermediary (as defined in Section 181 of the Companies Act 1967 of Singapore ("Companies Act")) or a depository agent (as defined in Section 81SF of the Securities and Futures Act 2001 of Singapore) (together, "Relevant Intermediaries", and such investors, "Investors") who wish to attend the EGM (whether in person or virtually) cannot use the Pre-Registration Page; they should instead approach their Relevant Intermediary as soon as possible in order for the Relevant Intermediary to make the necessary arrangements for their attendance.

Confirmation email with details and instructions to attend the Virtual Meeting

Following successful verification by the Company, a confirmation email which contains unique user credentials, instructions on how to join the webcast, and other relevant matters (the "Confirmation Email") will be sent to authenticated Shareholders, CPF/SRS Investors, proxies and Investors who have been pre-registered to attend the Virtual Meeting by Thursday, 3 July 2025 at 3.00 p.m. Singapore time at the email address specified in their pre-registration details.

Shareholders, CPF/SRS Investors, proxies and Investors who do not receive the Confirmation Email by Thursday, 3 July 2025 at 3.00 p.m. Singapore time but have pre-registered to attend the Virtual Meeting by the deadline of Tuesday, 1 July 2025 at 3.00 p.m. Singapore time, should contact the Company's share registrar, Boardroom Corporate & Advisory Services Pte Ltd ("Share Registrar"), at telephone number 65-65365355 (during office hours) or via electronic mail at email address srs.proxy@boardroomlimited.com immediately.

Submission of Questions

All authenticated Shareholders, CPF/SRS Investors and Investors can submit questions relating to the business of this EGM in advance of the Meeting up till Thursday, 26 June 2025 at 3.00 p.m. Singapore time (i) via electronic mail to email address srs.proxy@boardroomlimited.com; or (ii) via post to Boardroom Corporate & Advisory Services Pte Ltd, the Share Registrar at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632. Shareholders and CPF/SRS Investors who have pre-registered online to attend the Virtual Meeting can additionally submit their questions online on the Pre-Registration Page. Shareholders, CPF/SRS Investors and Investors who submit questions in advance of the Meeting should provide their full name, address, contact number, email address and the manner in which they hold Shares (if you hold Shares directly, please provide your account number with The Central Depository (Pte) Limited ("CDP"); otherwise, please state if you hold your Shares through CPF or SRS or a Relevant Intermediary, and if so, which one), for our verification purposes.

The Company will respond to substantial and relevant questions received by Thursday, 26 June 2025 at 3.00 p.m. Singapore time via an announcement on SGXNET and the Company's website by Sunday, 29 June 2025 at 3.00 p.m. Singapore time (being at least 48 hours prior to the closing date and time for the submission of the Proxy Form). For any questions that are received after Thursday 26 June 2025 at 3.00 p.m. Singapore time, the Company will respond to such questions either within a reasonable timeframe before the EGM and/or at the EGM itself. When substantially similar questions are received, the Company may group them together and respond to them on a consolidated basis.

Shareholders, CPF/SRS Investors, proxies and Investors attending the Physical Meeting will be able to ask questions at the Meeting. Attendees at the Virtual Meeting can type their questions via a "chatbox" or "live chat" function which will be made available to the attendees via the online platform for the EGM (however, please note that this will not be available to attendees accessing the Virtual Meeting via the audio-only feed).

Voting by Shareholders

Shareholders who wish to exercise their voting rights at this EGM may:

1. (where the Shareholder is an individual) attend and vote "live" at the Physical Meeting or the Virtual Meeting;

2. (where the Shareholder is an individual or a corporate) appoint proxy(ies) other than the Chairman of the Meeting to attend and vote "live" at the Physical Meeting or the Virtual Meeting on their behalf; or

3. (where the Shareholder is an individual or a corporate) appoint the Chairman of the Meeting as proxy to vote on their behalf.

"Live" voting will be conducted during this EGM. Shareholders and proxies attending the Physical Meeting will be provided with handsets for voting purposes, or may elect to vote using their own web-browser enabled devices.

It is important for Shareholders and proxies who attend the Virtual Meeting to have their own web-browser enabled devices ready for voting during the Virtual Meeting. Examples of web-browser enabled devices include mobile smartphones, laptops, tablets or desktop computers with internet capabilities. As they will use the login credentials provided during pre-registration to cast their votes, they should have their Confirmation Email containing their unique user credentials and instructions handy for reference for voting purposes. Instructions will be provided at the start of the Meeting on how to vote. For the avoidance of doubt, "live" voting will not be available to attendees accessing the Virtual Meeting via the audio-only feed.

Appointment of Proxies

Shareholders who wish to appoint proxies to attend and vote "live" at this EGM (whether in person or virtually) on their behalf must do both of the following by Tuesday, 1 July 2025 at 3.00 p.m. Singapore time:

1. complete and submit the Proxy Form in accordance with the instructions below; and

2. if the proxy(ies) are to attend the Virtual Meeting, pre-register the proxy(ies) at the Pre-Registration Page.

As an alternative, Shareholders may also appoint the Chairman of the Meeting as proxy to vote on their behalf in respect of all the Shares held by them. No pre-registration will be required for this option.

If a Shareholder wishes to appoint a proxy or proxies (including the Chairman of the Meeting) to vote at this EGM on their behalf, duly completed Proxy Forms must be deposited with the Company (A) via post to the Share Registrar's office at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632, or (B) via electronic mail to email address srs.proxy@boardroomlimited.com enclosing a clear scanned completed and signed Proxy Form in pdf. In addition, a Shareholder wishing to appoint proxy(ies) to attend the Virtual Meeting, may appoint proxy(ies) via electronic submission of the e-Proxy Form at the Pre-Registration Page.

Note: Please refer to the Notes to the Proxy Form for additional documentary requirements in the event the Proxy Form is signed by an attorney or duly authorised officer.

Proxy Forms must be received by the Company by Tuesday, 1 July 2025 at 3.00 p.m. Singapore time (being 72 hours before the time appointed for the holding of this EGM). Proxy Forms can be downloaded from SGXNET (www.sgx.com) or the Company's website (www.olamgroup.com). In the Proxy Form, a Shareholder should specifically direct the proxy on how he is to vote for, vote against, or abstain from voting on, the resolutions to be tabled at this EGM. If no specific direction as to voting is given, the proxy (including the Chairman of the Meeting if he is appointed as proxy) may vote or abstain from voting at his discretion. All valid votes cast via proxy on each resolution will be counted.

The Company may reject any Proxy Form lodged if the Shareholder appointing the proxy is not shown to have Shares entered against his/her/its name in the Depository Register as at 72 hours before the time appointed for holding this EGM as certified by CDP to the Company.

Completion and submission of the Proxy Form shall not preclude a Shareholder from attending and voting at this EGM.

Any appointment of a proxy or proxies (including the Chairman of the Meeting) shall be deemed to be revoked if a Shareholder attends this EGM (whether in person or virtually), and in such event, the Company reserves the right to refuse to admit any person or persons appointed under the Proxy Form to this EGM.

A Shareholder (who is not a Relevant Intermediary) entitled to attend and vote at a meeting of the Company is entitled to appoint one (1) or two (2) proxies to attend and vote on his/her/its behalf. A proxy need not be a Shareholder. Where a Shareholder appoints two (2) proxies, the appointments shall be invalid unless he/she/it specifies the number of Shares to be represented by each proxy.

A Shareholder, who is a Relevant Intermediary, is entitled to appoint more than two (2) proxies to attend and vote at this EGM, but each proxy must be appointed to exercise the rights attached to a different Share or Shares held by such Shareholder. Where such Shareholder appoints two (2) or more proxies, the appointments shall be invalid unless such Shareholder specifies the number of Shares to be represented by each proxy.

Voting by Investors holding Shares through Relevant Intermediaries and CPF/SRS Investors

Investors holding Shares through Relevant Intermediaries and CPF/SRS Investors may only exercise their votes in the following manner:

1. attend and vote "live" at this EGM, if they are appointed as proxies by their respective Relevant Intermediaries/CPF Agent Banks/SRS operators; or

2. specify their voting instructions to/arrange for their votes to be submitted by their respective Relevant Intermediaries/CPF Agent Banks/SRS operators.

Investors holding Shares through Relevant Intermediaries and CPF/SRS Investors who wish to attend and vote at this EGM should approach their respective Relevant Intermediaries/CPF Agent Banks/SRS operators as soon as possible. CPF/SRS Investors who wish to exercise their votes should approach their respective CPF Agent Bank/SRS operator at least seven (7) working days before this EGM (i.e. by Wednesday 25 June 2025 at 3.00 p.m. Singapore time).

For the avoidance of doubt, Investors holding Shares through Relevant Intermediaries and CPF/SRS Investors should not use the Proxy Form.

Voting Results

An independent scrutineer will be appointed by the Company to direct and supervise the counting and validation of all valid votes cast through "live" voting at this EGM and through Proxy Forms received as of the above-mentioned deadline. The voting results will be announced during this EGM (and displayed on-screen for the "live" video webcast) in respect of the resolutions put to vote at this EGM. The Company will also issue an announcement on SGXNET on the results of the resolutions put to vote at this EGM.

Documents and Information Relating to the EGM

Printed copies of the Circular dated 19 June 2025 (the "Circular") will not be sent to Shareholders. Printed copy of the Request Form has been mailed to Shareholders. The Circular is also available on SGXNET (www.sgx.com) and can be accessed below. Shareholders who wish to receive a printed copy of the Circular are required to complete the Request Form and return it to the Company (A) via post to the Share Registrar’s office at 1 Harbourfront Avenue #14-07 Keppel Bay Tower Singapore 098632, or (B) via electronic mail to email address srs.requestform@boardroomlimited.com.

Shareholders are advised to continue to check SGXNET and the Company's website regularly for any updates relating to the EGM.

Thank you for your support. If you have any questions, please email us at MeetOlam2025@olamagri.com.

You can also reach us by phone at +65 6339 4100.